ACCOUNTABILITY OBJECTIVE: Responsible for coordinating and directing human resource management, records management and general administration functions within the Department/Ministry in accordance with Public Service Regulations and other established policies and procedures. DIMENSIONS OF POSITION: A. NATURE AND SCOPE: The Administrative Officer is required to support the Head of Department/Chief Executive Officer in ensuring the smooth day-to-day running of the Department by efficiently and effectively managing the Human Resource Management, Records Management and General Administration functions. The Officer carries out assigned duties and responsibilities in consultation with the Head of Department/Chief Executive Officer, makes recommendations for necessary action and provides timely updates on personnel and administrative matters requiring action or input. The incumbent works independently in making decisions and finding solutions to routine problems on personnel and other matters, based on established policies and procedures, necessary for the attainment of the Department’s goals and objectives. The Administrative Officer works in consultation with the Head of Department/Chief Executive Officer in matters relating to staffing needs assessment and planning, selection and recruitment, discipline, employee training and development, performance management, personnel records and other official information and documents, etc. in accordance with all applicable Acts, regulations and established policies and procedures. The incumbent manages the efficient coordination of transportation for official travel, the proper handling of incoming and outgoing correspondences as well as office security, cleaning and maintenance of building facilities, quality service delivery. In addition, the incumbent ensures that the general working environment is conducive to productivity. The Administrative Officer must have proficient knowledge of office administration procedures and possess the ability to maintain a high level of accuracy and confidentiality especially in areas relating to employees personal information and grievance handling. The incumbent is expected to have excellent oral and written communication skills, demonstrate excellent interpersonal and team building skills, and be able to efficiently organize work for the achievement of set goals and objectives.

Belize Constitution (Public Service) Regulations, 2014

QUALIFICATION Be in possession of a recognized Bachelor’s degree in Business Administration, Public Sector Management, Management Studies, Public Administration or other related discipline. EXPERIENCE A public officer who: i. Is currently serving in the capacity of an Administrative Assistant I or Senior Secretary, First Class Clerk or Clerk I in the Technical Grade who has served at least three (3) years in his/her post; or ii. Has at least three (3) years managerial experience. And iii. Is rated above average in his/her performance.

KNOWLEDGE AND COMPETENCIES ▪ Knowledge of Acts, Regulations, Policies and Best Practices related to Human Resource planning, staffing, classification, performance management, compensation and labour management relations. ▪ Ability to use updated office technology ▪ Excellent planning and organizing skills ▪ Excellent written communications skills ▪ Good consulting skills ▪ Good counseling skills ▪ Good analytical thinking ▪ Good relationship/network building ▪ Effective interpersonal communications ▪ Good customer service ▪ Effective teamwork and collaboration ▪ Good initiatives